What must be included in the guidelines for conducting meetings?

The inclusion of procedures for both open and closed meetings in the guidelines for conducting meetings is essential because it ensures transparency and fairness in the operations of any organization or group. Open meetings allow for public participation and observation, which fosters accountability among members. Closed meetings, on the other hand, help protect sensitive information and provide a space for private discussions, which may be necessary for certain topics.

Establishing clear procedures for both types of meetings helps set expectations and allows all participants to understand their rights and responsibilities. This includes how meetings are announced, how members can participate, what topics are appropriate for closed discussions, and the methods for documenting or reporting findings from meetings. This comprehensive approach not only supports effective governance but also helps maintain trust and integrity within the organization.

Other options, while relevant to meetings, do not encompass the wide-ranging necessities addressed by including procedures for both open and closed meetings. For example, rules for member behavior and public attendance could be part of a meeting's structure but do not cover the complete procedural framework necessary for conducting meetings effectively. Budget management policies, while important for organizational health, are not directly related to the procedural dynamics of how meetings themselves are conducted.